FineDocs™ Enterprise Document Management

Greater efficiency Lower operating costs Bottom-line benefits

Limited access to unsecured, hard-to-manage documents in all kinds of formats. Compliance issues that put you at greater and greater risk. Sluggish information flows that keep hurting the bottom line. Information problems like these are more than frustrating. They’re expensive. But they can be alleviated – and many times eliminated – with FineDocs™.
A solution that usually pays for itself within months rather than years, FineDocs™ is easy to implement, easy to use, and especially easy to justify. It improves enterprise collaboration and productivity. It helps ensure compliance with strict information requirements. It helps maintain business continuity in the event of a disaster. When you weigh all these factors, no organization can afford to be without it.
Now your entire enterprise can efficiently manage virtually all kinds of documents: images, correspondence, reports, emails and attachments, statements, application files, web pages, HTML forms, video. FineDocs™ supports any Microsoft® Windows® format. At any stage of the document life cycle. Right at the desktop.

Consider all that FineDocs™ brings:
• Increased productivity - Multiple users gain instant, simultaneous access to critical, up-to-date information. Vital documents are normally never more than two mouse clicks away.
• Proactive regulatory compliance - If used properly, FineDocs™ enables both public and private organizations to adhere to government regulations covering secure document handling and information privacy.
• Disaster recovery - FineDocs™ can ensure business continuity in case of data loss due to human error, technical error or natural disaster.
• Lower operating costs - You can improve workflow productivity and reduce storage requirements while increasing document availability and control.
• Strategic, bottom-line advantages -FineDocs™ quickly produces a return on investment. The Association for Information and Image Management says, “Increasingly, enterprises of all sizes and structures are looking at electronic content management with a new eye towards benefits that go beyond dollars-and-cents ROI.”

Where FineDocs helps :
Accounting - Eliminate redundancies, errors and unnecessary document handling .
Human Resources - Automatically enforce compliance requirements, streamline records management, simplify benefits tracking and slash processing times.
Customer Care - No more delays and costly call-backs. Instantly access all customer records for on-the-spot feedback.
Distributed Collaboration - Today, many company teams never meet physically. An estimated 50-80 percent of company information resides in documents, emails and attachments. Support enterprise collaboration by relying on FineDocs™ to ensure that your information is timely and accurate.
Legal Department - Use Bates stamping to ensure imaged documents, contracts and correspondence are identified, protected and incrementally numbered. Audit logs report exactly who is viewing or modifying what documents and/or their indexes.
IT Staffs - Written in .NET, FineDocs™ is deployed over the Internet or intranet. No custom programming or hardware needed.
Scan. Index. Search. View. Annotate. Track. And produce hard-dollar savings in the process. Give your entire enterprise secure, seamless access to mission-critical information, at the click of a mouse. FineDocs™ includes all the tools and software you need to convert large volumes of paper and electronic documents into electronic images that are secure and instantly available.
The following capabilities, provided by FineDocs™ as standard features, help you increase productivity, ensure compliance and drive bottom-line savings.
True thin-client technology - Enjoy powerful functionality with the added benefits of an invisible footprint. Only a web browser is needed to give hundreds of users instant access to documents.
100% data validation - Ensure that your data is clean, correct and useful. By linking to and mapping from your internal database to FineDocs’ index variables, you can have confidence in a 100% data-validated process. 100% auto indexing capabilities - Index documents automatically according to user-defined fields. With the use of barcode technology, and by linking to and mapping from your internal database to FineDocs™ index variables, you gain peace of mind from a 100% automated indexing process.
Complete audit trails - Easily track and account for all modifications of confidential information. You’ll have a detailed record of all document views and changes, with verifiable dates and times, by user.
True, automatic version control - Manage and track multiple versions of electronic documents as a standard capability.
Full-text searches - Optical character recognition (OCR) technology allows you to instantly locate any part of a document by searching on a single word or phrase.
Bates stamping - FineDocs™ sequentially numbers or date/time stamps images or documents as they are scanned for easy identification, protection and referencing.
Automatic security control - Ensure content privacy and confidentiality. Permit authorized users to access specified documents for certain tasks, and set their security status for a definite period of time.
Access rights - Control access to folders and individual documents through group or individual privileges.
Complete audit trails - FineDocs enables authorized managers to view all logs and track document changes and modifications.
Scalable platform - Start with as many licenses as you like; add as many as you need. FineDocs securely accommodates hundreds of simultaneous users.
High-volume desktop scanning - Speed document conversions with scanning tools that offer exceptional ease of use. FineDocs provides automated data capture and batch functionality for impressive throughput.
Barcode recognition - Automatically facilitate the separation and indexing of documents imaged in batch scanning.
Workflow flexibility - FineDocs™ conforms to the way your organization already operates. Not the other way around. Enforced retention policies - Automatically ensure your documents are
kept as long, but no longer, than they should be.
Annotations and editing - Easily annotate, highlight, edit, redact, add “sticky” notes, etc.
Hierarchical storage - Store documents by volumes, cabinets, folders and sub-folders for easy retrieval and usage.our Professional Services Team ensures a successful implementation. Pyramid assists with application design and setup, including all file and folder structures. Our experts will meet with you to determine your needs and process requirements, then design a customized
solution that matches the way you work. Our goal is a system you can easily operate, maintain and expand.
FineDocs™ is so simple to use, training requirements are minimal. And once your associates see the benefits of FineDocs in action, they’ll wonder how they ever got along without it!